| About Us |
| Terms and Conditions |
| |
| Additional Services |
|
| Corkage |
$3.50/person |
Coat Check Service |
$1.00/coat |
| Full Bar Service |
$4.50/drink |
Table Linens - White |
$3.00 each |
| Bartender |
$25.00/hour |
Cloth Napkins - White |
$0.30 |
| Data Projector & Screen |
$50/day |
|
|
|
| |
|
Prices for additional services are subject to change without notice. Room rate guaranteed upon receipt of deposit. |
|
| |
| Cancellation Policy |
|
Bookings are not confirmed until deposits are received. Half of the room rent is required as a deposit if
the function is more than four months away. Four months before the function the balance owing is to be
paid. In case of cancellation, deposits will be refunded only if the space can be re-rented.
One time events will be asked for an imprint of your credit card for charges incurred during the day of the
event. |
|
| |
| Catering |
|
| It is the responsibility of the renter to organize their own catering needs. |
|
| |
| Kitchen |
|
Please inquire at office for availability and Kitchen Usage Agreement. There is a fee to use the Kitchen
and/or place settings. |
|
| |
| Coffee Service |
|
Coffee service is available at a cost of:
100 cup urn - $50.00 50 cup urn - $30.00 10 cup carafe - $7.00 Price includes condiments. |
|
| |
| Please Note |
|
| The rotunda is a public area and CANNOT be rented. When you rent a room, you rent
that space only. Due to fire regulation, doors in and out of rooms must never be blocked by tables,
displays, coat racks etc. You are responsible to see that all exits are freely accessible to the people at
your function. Approximately 9 feet of space is required around the exit doors. Highwood Memorial
Centre is a NON SMOKING facility. Please use the ashtrays available outside. |
|
| |
| Time In |
|
| Earliest 10:00 a.m. on Saturdays and Sundays unless special arrangements are made with the
office. |
| |
|
Time Out
THE BAR MUST BE CLOSED AT 1:00 a.m. NO PERMITS AFTER THIS TIME AND GIVES
ONE HOUR FOR CONSUMPTION. Building must be vacated by 2:30 a.m.
The room rate includes one set up and clean up of the room to your specifications. There is no charge for
tables, chairs, risers, screens or flip charts.
PLEASE NOTE THAT YOU ARE RESPONSIBLE TO REMOVE EVERYTHING THAT HAS BEEN
BROUGHT INTO THE CENTRE FOR YOUR FUNCTION (e.g. BAND OR DJ EQUIPMENT, ALCOHOL,
EMPTY LIQUOR BOTTLES, DECORATIONS) BEFORE YOU LEAVE!
IF YOU REQUIRE ASSISTANCE DURING THE DAY PLEASE CONTACT THE OFFICE (HOURS 9 a.m.
- 5 p.m.) THE NIGHT SUPERVISOR IS AVAILABLE FROM 5 p.m. - 2:30 a.m. |
| |
| Corkage |
|
| If serving alcohol the Centre’s corkage must be used. Corkage includes the use of one or two bars, pop, orange, clamato, cranberry and lime juice, plastic glasses and ice. If you are supplying the
alcohol please ensure you provide a float and the tickets for your bar staff. There is zero tolerance for
liquor not covered on the permit (eg. homemade wine). No alcohol may be consumed other than the date
and room specified on the permit. |
|
| |
| Bartender |
|
We require you use our certified bartending service at a rate of $25.00 per hour.
Exceptions may be made at the discretion of the Management. |
|
| |
| Ticket Seller |
|
| Please supply your own. Tickets and a float will be necessary. |
|
| |
| Full Bar Service |
|
| Offered by the Highwood Memorial Centre. Alcohol sold by the drink. Minimum attendance of 100 people. The centre supplies: alcohol, permit, corkage, bartender, ticket seller. |
|
| |
| Recommendations |
|
We strongly recommend that you purchase Party Alcohol Liability Insurance. Please talk to your insurance
agent. You are liable for your function. We also recommend that your function assign a designated driver
or provide a taxi service. |
|
| |
| Decorating Rooms |
|
No Decorations are allowed on the walls unless you use a product such as ‘Fun Tak’ or ‘Hold It’ which is
available at any stationary store or drug store. Nothing is to be attached to the lights.
NO CONFETTI OR PLASTIC SEQUINS ARE ALLOWED IN THE BUILDING. If confetti or sequins are
used in the building, a $200.00 cleaning fee will be charged.
NO DECORATIONS ARE TO BE PUT IN THE ROTUNDA.
- No duct tape is allowed.
- No powders are to be used on the floor.
- Please do not drag any heavy objects across the floors.
- Tap shoes are only allowed in the downstairs dance studios or on stage upstairs.
- No bales of hay or straw are allowed in or around the hall.
- No real trees are allowed inside the hall. You may use artificial trees for decorating.
- When using candles please have a large plate or candle holder to catch the wax drippings. Any wax on the linen will become an extra fee to the renter.
|
|
If no one is using the Medicine Tree Hall the day before your function you may decorate between the
hours of 1:00 and 5:00 pm at no charge. Decorating must be completed by 5:00 pm. when the office
closes. This cannot be reserved but will be made available to you if required. Check with the office to see
if the room is available. For extensive decorating we suggest booking the hall for the entire day before
your function. |
| |
| Stage Lighting |
|
Basic soft wash lighting on stage. Any other lighting needed, please contact Windmill Theatre Players. |
|
| |
| Damage |
|
Any damage that occurs is the renters’ responsibility, and the charges will be applied to your final bill. i.e.
broken chairs, broken mirrors, holes in walls, scrapes on floors, tape marks on walls. A damage deposit
may be required at the discretion of the management. |
|
| |
| Excessive Noise |
|
Please check with the office if you are anticipating an excessive amount of noise so we can avoid conflicts
with your function and another function going on in close proximity. |
| |
If you have any questions please call the office at 403-652-4404. |
| |
|
| |
